The tricks of the trade to be a sustainable green office for small to medium businesses

Going green is definitely trending within small to medium businesses and here at Kyocera, we couldn’t be happier! However businesses can struggle with ideas to help them go greener.

Going green can be an effort, but the rewards of saving money, helping the environment and building good habits definitely outweighs this. We’ve gone to the experts and created a compilation of the easiest things to do in order to make your business greener. Can you think of any more?

Utilities power board

  • Use a power strip which allows for ease when unplugging multiple devices. Purchase one with an off switch to reduce your electricity consumption. Remember to unplug your power strip at the end of the day to stop ‘phantom’ consumption of energy
  • Adjust your thermostat, to a few degrees cooler in winter, and a few degrees warmer in summer. We promise no one will notice!
  • Eliminate unused computer programs; when they run in the background they’re eating up electricity
  • Install occupancy sensors in bathrooms, kitchens and conference rooms.

Printer and Paper Products

  • Offices and teaching environments can reduce their printing amounts by charging per print. A handy feature that Kyocera Document Solutions offers through the PaperCut MF and Nuance Equitrac software solutions
  • Set your printer to automatically print duplex and multiple pages per sheet, and use the ‘draft print’ option when printing unimportant documents
  • Store manuals, policies and other documents online
  • Install eco-font (Vera Sans) which uses up to 15% less ink and toner or you can set your printing properties to the ‘eco-print’ option; a sure- fire way to save. Check it out here: http://www.ecofont.com/en/products/green/font/download-the-ink-saving-font.html
  • Switch to an electronic fax service such as ‘fax-to-email’, saving on separate paper, toner and maintenance. Kyocera Document Solutions can again help here by streamlining your workflow. To find out more visit our solutions pages.

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Top tips: Unearth hidden business costs!

Kyocera Document Solutions Australia Managing Director, David Finn has some insightful tips about identifying hidden business costs and managing them. 

We enjoy providing solutions to business and government organisations; the solutions are robust and large scale and they demand the best of our technology. Our technology delivers reliability and cost savings for the long run. Building on this experience, I’m excited to extend our range into the SOHO (Small Office Home Office) and SME market so that we offer the benefits around large scale needs to those of you working from home.

Feedback is encouraging. Our sales and channel partners have had a great response with our range of printers that have a low purchase price, low running costs, are easy to operate, reliable, long life, quiet and compact, making them the perfect choice for both SOHOs and SMEs.

Every business at some stage has to deal with the pressures of starting up and no matter how old your business is we all know the importance of cutting hidden and unnecessary costs.  Financial experts recommend a contingency sum of about 20% of profits be set aside to meet the unexpected, but I have some handy tips to help you identify these hidden costs before it’s too late.

1.      Renting Office Space

The decision to rent a business space is more daunting than expected. There is always an initial large cash outlay and thereafter a regular and unforgiving commitment. Read through the contract very carefully, you will be surprised what you may be responsible for.

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